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Posted : Saturday, August 31, 2024 01:41 PM
About GableGotwals
GableGotwals is a full-service law firm with 100 attorneys and more than 70 other professionals with offices in Tulsa, Oklahoma, Oklahoma City, Oklahoma, and Houston, Texas.
Though Oklahoma-based, we represent a diversified client base across the nation, and our connections and reach are global.
Fortune 500 corporations, privately owned companies, entrepreneurs, foundations and individuals entrust us every day with the stewardship and strategic management of their legal challenges.
Firm Core Values: Excellence we are committed to providing the highest level of service.
Integrity we are committed to the highest ethical standards.
Collaborative we are innovative, creative, lifelong learners who work with our team members and clients to deliver the best possible results.
Supportive we maintain a positive, respectful environment that supports the diverse perspectives and needs of our clients, team members, and communities.
Position Summary: The Legal Support Floater plays an essential role in ensuring that our offices run smoothly.
They must work in tandem with the other legal support department members, which includes providing back-up for the receptionist and imaging department (whenever necessary).
Time management, prioritizing, accuracy, efficiency, communication, client service, and organization are just a few important skills someone in this position will need to possess.
Legal Support/Records Responsibilities: Assist with interoffice mail distribution Maintain conference rooms Input faxes Log in package deliveries from UPS, FedEx, etc.
, and distribute to recipients Stock and maintain copy centers Assist with preparing closing documents, exhibit binders, trial binders, scanning and linking documents, and creating flash drives Courthouse runner backup file documents in various courts (occasionally out of town) Stock and maintain kitchens Pick up lunches and assist in set-up/clean-up of lunch meetings Pick up recycling in offices once per week minimum Make copies, stuff and label envelopes, meter mail, and deliver to the post office or drop box Assist in moving furniture, personal belongings, etc.
for office moves Clean and set up offices for arrivals and/or departures Reconcile petty cash and receipts periodically Deliveries and pickups to/from clients upon request (occasionally out of town) Remove jams on MFD’s (Multi Functioning Devices) and schedules repairs as needed Perform closing duties every night (cleaning coffee pots, loading, running, and unloading dishwashers, taking all UPS/FedEx packages to drop boxes, final mail run to Post Office when needed) File transmittals Close out of files Scan files into document management system Circulate files Prepare files to go to off-site storage Receptionist Duties: Back-up receptionist as needed Make coffee and maintain full coffee pots Report any building maintenance issues to the building by using the Maintenance Portal Print checks as requested Log in hand deliveries at the reception desk and alert the recipient Alert Records of any incoming abstracts Required Skills: Proficient in Outlook, Microsoft Office Word and Excel.
Presents a positive, 'can-do' attitude, while working in a fast-paced working environment.
Able to work independently but also collaboratively/cooperatively with other in a team-oriented environment.
Must have meticulous attention to fine details with great emphasis on accuracy and quality.
Must be able to lift and move furniture/boxes.
Must have a valid driver’s license.
Reliability.
Department-related Skills: Effectively interact and communicate with attorneys, legal assistants and clients.
Prioritize and handle multiple rush requests to meet deadlines.
Excellent communication and interpersonal skills.
Ability to present information clearly and concisely so recipients understand the information or instructions.
Asks appropriate questions to clearly understand requests.
Willingly assists as requested, and actively offer assistance when able.
Professional telephone etiquette.
Acknowledge and reply to facility, copy & scan, delivery and courthouse or telephone requests promptly.
Working Environment: Sometimes very fast-paced environment with pressured deadlines.
Next minute slow paced and need to be self-motivated.
Interior office with low to moderate sound levels.
Physical Demands: While performing the duties of this job, the employee will be required to read from hard-copy paper and computer screen, sit, talk, hear, use wrist, hands and fingers repetitively to type, write, operate a computer and other office equipment/machinery, handle and grasp paper and other office objects.
Additionally, the person in this position will be moving about our multi-floor office to deliver packages, mail and interoffice deliveries, use office machinery, etc.
, sometimes moving file cabinets, desks etc.
, which will require bending and lifting of items more than 25 lbs.
Though Oklahoma-based, we represent a diversified client base across the nation, and our connections and reach are global.
Fortune 500 corporations, privately owned companies, entrepreneurs, foundations and individuals entrust us every day with the stewardship and strategic management of their legal challenges.
Firm Core Values: Excellence we are committed to providing the highest level of service.
Integrity we are committed to the highest ethical standards.
Collaborative we are innovative, creative, lifelong learners who work with our team members and clients to deliver the best possible results.
Supportive we maintain a positive, respectful environment that supports the diverse perspectives and needs of our clients, team members, and communities.
Position Summary: The Legal Support Floater plays an essential role in ensuring that our offices run smoothly.
They must work in tandem with the other legal support department members, which includes providing back-up for the receptionist and imaging department (whenever necessary).
Time management, prioritizing, accuracy, efficiency, communication, client service, and organization are just a few important skills someone in this position will need to possess.
Legal Support/Records Responsibilities: Assist with interoffice mail distribution Maintain conference rooms Input faxes Log in package deliveries from UPS, FedEx, etc.
, and distribute to recipients Stock and maintain copy centers Assist with preparing closing documents, exhibit binders, trial binders, scanning and linking documents, and creating flash drives Courthouse runner backup file documents in various courts (occasionally out of town) Stock and maintain kitchens Pick up lunches and assist in set-up/clean-up of lunch meetings Pick up recycling in offices once per week minimum Make copies, stuff and label envelopes, meter mail, and deliver to the post office or drop box Assist in moving furniture, personal belongings, etc.
for office moves Clean and set up offices for arrivals and/or departures Reconcile petty cash and receipts periodically Deliveries and pickups to/from clients upon request (occasionally out of town) Remove jams on MFD’s (Multi Functioning Devices) and schedules repairs as needed Perform closing duties every night (cleaning coffee pots, loading, running, and unloading dishwashers, taking all UPS/FedEx packages to drop boxes, final mail run to Post Office when needed) File transmittals Close out of files Scan files into document management system Circulate files Prepare files to go to off-site storage Receptionist Duties: Back-up receptionist as needed Make coffee and maintain full coffee pots Report any building maintenance issues to the building by using the Maintenance Portal Print checks as requested Log in hand deliveries at the reception desk and alert the recipient Alert Records of any incoming abstracts Required Skills: Proficient in Outlook, Microsoft Office Word and Excel.
Presents a positive, 'can-do' attitude, while working in a fast-paced working environment.
Able to work independently but also collaboratively/cooperatively with other in a team-oriented environment.
Must have meticulous attention to fine details with great emphasis on accuracy and quality.
Must be able to lift and move furniture/boxes.
Must have a valid driver’s license.
Reliability.
Department-related Skills: Effectively interact and communicate with attorneys, legal assistants and clients.
Prioritize and handle multiple rush requests to meet deadlines.
Excellent communication and interpersonal skills.
Ability to present information clearly and concisely so recipients understand the information or instructions.
Asks appropriate questions to clearly understand requests.
Willingly assists as requested, and actively offer assistance when able.
Professional telephone etiquette.
Acknowledge and reply to facility, copy & scan, delivery and courthouse or telephone requests promptly.
Working Environment: Sometimes very fast-paced environment with pressured deadlines.
Next minute slow paced and need to be self-motivated.
Interior office with low to moderate sound levels.
Physical Demands: While performing the duties of this job, the employee will be required to read from hard-copy paper and computer screen, sit, talk, hear, use wrist, hands and fingers repetitively to type, write, operate a computer and other office equipment/machinery, handle and grasp paper and other office objects.
Additionally, the person in this position will be moving about our multi-floor office to deliver packages, mail and interoffice deliveries, use office machinery, etc.
, sometimes moving file cabinets, desks etc.
, which will require bending and lifting of items more than 25 lbs.
• Phone : NA
• Location : 499 W Sheridan Ave Ste 2200, Oklahoma City, OK
• Post ID: 9006198599
